DOECAA Fall 2007 Meeting Minutes
Cincinnati, Ohio

Rachel Claus, President, called the meeting to order at 7:51 a.m. Rachel welcomed the attendees and thanked them all for their participation. In particular, she thanked Flo Phillips, the conference host, and the firm of Vorys Sater Seymour and Pease, for providing the reception, and for providing both administrative and information technology assistance at the meeting. Regrettably, Florence was unable to attend the meeting due to work obligations, but as Rachel noted, Florence put together an excellent program despite being unable to attend. Rebekah Bell served as the conference host in Florence's absence.

Old Business: Written minutes for the Fall 2006 meeting were not available. It was noted that at the Fall 2006 meeting, DOECAA adopted a policy that restricted refunds of conference registration fees for cancellations. The reason for the policy was that last minute cancellations caused a short fall of funds once commitments were made to the conference hotel and other vendors. The cancellation policy will be included in conference registration forms, and will specify the date past which refunds generally will not be made.

It was moved that the minutes be approved. The motion was seconded and carried.

Treasurer's Report: Scott Williamson reported on the effort to provide comments on 10 CFR Part 851 issues. He noted that DOECAA received $1000 more than the effort cost. He asked that any of the donating organizations seeking a pro rata share of the overpayment contact him. Rachel Claus thanked the contributing organizations.

It was moved that the Treasurer's Report be approved; the motion was seconded and carried.

Jim Foutch Scholarship: Wilson Horde stated that he would check to see who received the scholarship.

New Business:

Election of Officers: Two offices, President and Director at Large, were open.

Victor Franklin was elected President, and Greg Fess was elected Director at Large. A motion was made to amend the by-laws to create a President-Elect position to be filled one year prior to the expiration of the President's term. The motion was seconded and carried.

2008 Conferences: Rachel Claus volunteered to host the next Spring Conference at SLAC. Glenn McKeown volunteered to host the next Fall Conference in Chicago.

Energy Sector Exploration Subcommittee: It was moved that DOECAA establish a subcommittee to look at whether there are useful opportunities to serve the energy sector of DOE/Contractor attorneys. The motion was seconded and carried. Bill Schmidt, Linda Guinn, Herb Fenster, Steve Porter, and Stan Bensussen agreed to serve on this committee.

The members discussed the fact that the DOE Complex is changing, and the organization needs to look at ways to continue serving the attorneys who practice in this arena. There was general agreement that this is something we should continue to discuss.

Adjournment

There being no further business to come before the Association, the meeting adjourned at 8:40 a.m.

Respectfully submitted,

Rebekah Bell, on behalf of Dana C. Lindsay, Secretary